Can Someone Step Into Your Job Or Role And Function Effectively?

Working for one of the top Marketers online (David Ledoux) I've been lucky to learn many tips and tricks that can be used in cases of emergency. Like today when I still have the remnants of the flu. One of the first things I learned from David was planning. He plans for just about every or any situation possible. A number of years ago I got a weird request from David.."Chris, I want you to make a list of everything you do in a normal day" please include ...

- urls used
- passwords and user names
- possible situations and how you deal with them
- how to access the customers information, support email and shipping process for products sold.
- in short..everything you do on a normal day.

So at the start of the next morning I opened a new MS Word file and every time I did something I made note of it. By the end of the day I had a full list (very comprehensive) of everything that's done to all 3 websites to function fully, including keeping all customers happy.

The next day I ICQed David to let him know that the file was done. I then proceeded to ask him what was this for, especially since it did slow down my day having to log everything I do. He explained... now you have a clear action plan anyone can follow in the event you have to train someone to do your job or in the event of an emergency you can call in a temp or have someone from a different department come to cover for you.

Since then I've used that list 4 times... when we went on a family vacation to Disney In Orlando, when we went to the Bahamas, when my wife and I went to Varadero on vacation and most recently - yesterday. As mentioned in my previous blog entry I was taken down by the flu..so all I had to do was cal one of programmers and he was able to fill in for me with the help of that work list I created years ago.

Create an action list today, it will come in handy. But be sure to keep this under "lock and key" since if it's like the one I use, it contains vital passwords and access information for secure databases.

Regards

Chris

Chris De La Rosa is a work from home dad who manages Genuinejobs.com where users have free access to vacant work from home, telecommute, freelance and contract jobs You can also get help with your resume, cover letter and tips on a successful job interview. You can also read my daily entries at my blog, A work from home dad's story.

---

Lightening The Load

When I tell people what a FREEING experience moving is,... Read More

What Clutter Clearing Can Do For You

You can get a pretty good idea of the benefits... Read More

Organizing for Today, Tomorrow and the Next Day

Getting organized is hard. If it weren't, we wouldn't put... Read More

7 Little Things That You Can Do to Organize the Kids Rooms

1. Sink to their level. Get on your knees in... Read More

Control Your Childrens Clutter!!

Ever feel overwhelmed by all the papers, notices, artwork, and... Read More

Get Organised Before Its Too Late

Last year I attended a presentation from Parenting Expert and... Read More

10 Tips on Color Coding Your Paper: From Chaos to Coherence

Color-There Is No SubstituteIn anatomical illustrations you see the brain's... Read More

Can You Really Improve Your Organisation Skills

I'm sure most of you have heard of Zig Ziglar... Read More

Get Organized -- Every Home Needs An Office

EVERY HOME NEEDS AN OFFICEYes, it is true that every... Read More

The Psychology of Being Organized

Individuals who are organized in their personal lives most generally... Read More

10 Simple Ways to Clear Clutter from Your Home and Office

There is nothing worse then spending ten minutes looking for... Read More

Organization Tips - How to Organise Your Computer Files

Everytime Mary had to find a file on her computer,... Read More

Do You Have Scatter-Brain-Itis?

In your quest to get 'up and running' so to... Read More

How to Prevent Piles of Paper!

If you have piles of paper all over your desk,... Read More

Its Time To Clear Out! Clutter Busting For Every Aspect Of Your Life

'A well-ordered life is like climbing a tower; the view... Read More

Technology...The Culprit and the Tool

Technology has given us the tools to reduce routine tasking,... Read More

Clutter & Creativity

Take a look around you right now. Look away from... Read More

Spruce Your Environment, Spruce Your Spirit

After a long winter, this is the time of year... Read More

Choose Spice Racks That Help You Organize Your Home

Today you have almost as many choices of spice racks... Read More

Organization Tips - How To Get Things Done

What stops you from 'getting things done?'Have you ever started... Read More

Digging out of Paper Clutter - part 1

Digging out from under stacks of paper might seem like... Read More

Essential Tips for the Kitchen

* Cupboards and drawers should contain items that are grouped... Read More

Files vs Piles

I recently read an article that had some interesting but... Read More

Breathing Life Into Dead Spaces

"I don't have enough room!" -- this is a common... Read More

Get Organized: 10 Universal Laws

The Law of the 1st StepA good first step in... Read More