Technology...The Culprit and the Tool - Answering Service Resources

Home
>
Get Organized - Organization
>
Technology...The Culprit and the Tool

Technology...The Culprit and the Tool

Technology has given us the tools to reduce routine tasking, yet we are all too aware that technology is seen as the culprit as much as the solution. We only need to look around us to see the developments of the past 20 years. American Demographics magazine tells us we receive a staggering 189 messages a day. They come to us through mobile phones, cell phones, faxes, pagers, emails and voicemails. 'You've got mail' has taken on a whole new meaning. But 15-20 years ago the majority of these vehicles either didn't exist or were not being widely used. In our day-to-day lives, it is the conscious act of using technology that helps organize ourselves and see it as a useful tool.

Consolidate information to manage time
A basic time management principle tells us to store similar things in one location and computers have helped us do just that. Personal Digital Assistants (PDAs) are small, lightweight handheld computers. They store four critical types of information: 1) names/addresses 2) appointments 3) 'to do' lists and 4) notes. They can also act as a clock, calculator, expense log, camera?even a TV remote control. With speed, portability and ease of operation, PDAs put all of your time management elements in one place.

Stop the repetition to save time
Organizing and time management strategies encourage users to develop systems for routine tasking. Technology helps save time by performing routine tasks that are both inevitable and repetitive. Most electronic equipment offers features such as automatic telephone dialing, alarms, reminders, etc. Make an appointment with yourself to setup and learn these types of features and save yourself some future time.

Combine activity for efficiency
Performing several tasks within one software program saves time. For example, there is contact management software on the market that enables you to wear a telephone headset that plugs into your telephone. Just point and click on the contact's name and it automatically dials. Email can also be sent directly from this program. Setting the time and resources aside to practice use of integrating these technology tools helps you become more efficient.

The Internet works
The Internet can be a great organizing tool. It automatically delivers information on areas of interest, special events and reminders. But 'surfing' can easily lure people away from their priorities. If you tend to be challenged by practicing sound time management activities, the concern is that much greater. Learn to use this technology deliberately and wisely.

Technology can help individual processes become quicker, better and more efficient. And organizations begin to realize higher productivity returns.

Remember, the technology train continues coming down the track and waits for no one, so hop on and enjoy the ride.

Cynthia Kyriazis is an organizing and time management consultant, trainer, speaker, coach and author with over 20 years management experience in multi-unit corporations. Organize it, a division of Productivity Partners, Inc. is an organizational training firm she founded in 1995 and has been serving Fortune 500 clients ever since. Cynthia works with business and their employees to help improve performance and realize productivity gains.

Cynthia has appeared in the Philadelphia Inquirer, Kansas City Star and the Legal Intelligencer. She currently serves as Secretary on the Board of Directors for the National Association of Professional Organizers (NAPO), member of the National Speakers Association (NSA), member of the Kansas City of the International Society for Performance Improvement ? (ISPI-KC) and consultant to the American Coaching Association.

In The News:

Best Syndication
Organizing your Photographs: Simple Tips on Sorting Out Old Pictures
Best Syndication, CA - 10 hours ago
Organizing hundreds of photographs can be time consuming so it is important you set aside a time and a place where you can sit down and rummage through this ...
Scrapbook: Making Wedding Photos More Memorable Best Syndication
all 2 news articles

ABC News
Out, Proud, and Fighting
Monthly Review, VA - 2 hours ago
For a change, protests, organizing, and mass outrage in the face of police brutality and discrimination are not the perfunctory backdrop to a soupy tale of ...
Sean Penn's 'Milk' is audacious and fun to watchâ€”the last thing we ... Silicon Valley's Metro
all 115 news articles

Community Organizing
CIO Insight, IL - 13 hours ago
We've got another one underway, so I wrote a little primer at my personal blog for community organizing online. I'm posting it here, too -- not because ...

IndustryWeek
LG Electronics Rewarded for Proactively Organizing African Market
IndustryWeek - Dec 2, 2008
Although it only arrived in African markets in the past decade, LG has made rapid progress by actively organizing the market. LG's experiences in Morocco ...

McCune Foundation Awards $350000 for Community Projects
Noozhawk, CA - Dec 2, 2008
By | Posted on 12/03/2008 The McCune Foundation has awarded more than $350000 for community organizing and social justice projects in Santa Barbara and ...

Research and Markets: Community Organizing and Youth Advocacy Is a ...
MarketWatch - Dec 1, 2008
Community groups examined in this volume advocate for and with youth in a variety of ways: through youth organizing, parent organizing, more traditional ...

Telegraph.co.uk
India to taste its own medicine
Pakistan Daily Mail, Pakistan - Dec 2, 2008
He is also working for RAWâ€™s cross border operations wing, (19) Vivek Santoshi, resident of Calcutta, wanted for organizing terror attack on some US ...
Video: Rice: Pakistan Must Cooperate Fully AssociatedPress
WORLD at 0400 GMT PR-Inside.com (Pressemitteilung)
Strategic Motivations for the Mumbai Attack Stratfor
all 4,222 news articles

Business Coalition Opposes Union Organizing Bill
Women's Wear Daily - Dec 1, 2008
by Kristi Ellis WASHINGTON â€” Labor groups and the business community are preparing to square off over a bill that would make it easier for workers to ...

Obama & The Movement
ZNet, MA - Dec 2, 2008
... and his eloquence, shed the fears instilled by the Nixons, Reagans and Bushes since the 60s and, imbued with a new hope, began organizing on his behalf. ...

Bahrain eContent Award Committee announces the 2009 award activities
Al-Bawaba, Jordan - 10 hours ago
The Organizing Committee of Bahrain e-Content Award (BEA) held under the patronage of HE Sheikh Mohammed Bin Mubarak Al Khalifa, Deputy Prime Minister, ...

organizing - Google News

Answering Service ResourceAnswering Service Resource